As a limited company contractor, you manage most of your own payroll and tax administration. This page covers the areas where Rullion's process intersects with yours — timesheets, payment, expenses, and VAT.
Timesheet deadlines - If you are unsure, please check with your manager this may vary depending on the client.
Timesheet deadline is Tuesday 10am. Timesheets must be submitted and approved by your line manager before this time to be included in that week's payroll.
Phoenix users: Monday 5pm (shown in the portal).
You'll be able to access your remittance using the InTime portal from Wednesday afternoon,
Friday. Payment arrives on Friday of the same week. Payment dates may shift around bank holidays. You'll be notified of any changes in advance.
Which portal you use depends on your client — your Rullion consultant will send your portal link and login details during onboarding. Daily rate workers: enter a decimal between 0 and 1 for each day. Hourly rate workers: enter hours worked per day. A standard day is 8 hours. If you are unsure and can't find your access details in an email from when you started your assignment, send the details of your query to us, using this quick and easy form, messages are monitored regularly.
Check the reason given in the portal, correct and resubmit. If you're unsure why it was rejected, speak to your line manager or send the details of your query to us, using this quick and easy form, messages are monitored regularly.
Expenses must be submitted in line with the client process - your onboarding handbook confirms the method for your specific client. If your limited company is VAT registered, check options in your portal as this might be calculated automatically. Expenses must net down before submitting. Mileage: use the current HMRC approved mileage rate (published on GOV.UK), unless specified otherwise by the client.
Notify Rullion as soon as possible and send a copy of your VAT registration certificate to our pay query team, your payment process will need to be updated to reflect your VAT status.
If your VAT registration is backdated, you'll need to submit a VAT-only invoice to Rullion so we can process the VAT owed on previous payments. Contact the pay query team to discuss the process.
Once you're VAT registered, Rullion will send a self-billing form to you. Self-billing means we can pay you from your approved timesheet each week and removes the need for an invoice. The self-billing form is available to download below. Contact the pay query team if you're unsure which applies to you.
As a limited company contractor, you are responsible for your own holiday planning, sick pay, and statutory pay arrangements. These are managed through your company rather than by Rullion. If you have questions about your entitlements, refer to your contract documentation or seek independent advice. If you are off sick, make your Rullion consultant and manager aware.
Contact the Rullion payroll team directly. We aim to respond within one working day.
